Formatting of tables made easy!

Consider this common scenario: you are working on a large document with many tables from multiple editors and multiple sources. You want to create a consistent table design for your document. Word’s automatic Table Styles are notoriously complex to customize so you decide to format each table manually.

We’ve all been there: doing this manually not only is a very time consuming but it is also very likely to end up in an inconsistent layout due to the trial and error approach and human nature. We are not a computer!

It gets worse when you use content from other sources that are based on different templates or when you have to produce more than one document.

This is where EasyTools copy Table layout functions come to the rescue. You focus on the design and EasyTools will copy the design to each table.

On an average business laptop (Intel i5, Ryzen 5) pasting for a small table takes 1-2 seconds

So how does this work?

Take any table and create a layout to your liking. TIP: use a Word Table Style as base and modify it as needed. Set whatever font, paragraph and table designs that you like. Then invoke EasyTools’ Copy table layout function.

It only takes a handful of mouse clicks! Go to the Productivity menu and choose Documents in the Layout group.

  1. The task panel that appears provides 3 main functions to copy/paste layout, to align tables to the window width and trimming of empty rows and columns.
  2. Use the navigator (Previous/Next) to select the table that has the desired design. Click: copy.
  3. Then either paste by table (Paste) or  all tables (Paste All) and the design of the source table is copied. Done!
  4. If your table design has custom paragraph format (ie. Different from the base Table Style) then select Copy paragraph format before pasting.
  5. If your table design has custom cell shading, then select Copy cell shading before pasting.

Options 4 and 5 make it a bit slower but still much much faster than you doing it manually and consistency is ensured!

Each function can handle non-uniform tables: tables with merged cells and the cool thing is, you can redo your design whenever you like.

In the next blog

We’ll explore how the use of the Analytics functions can help you analyse the contents of documents and how you can improve your written text in either English, German or Dutch.